How to Boost the Productivity of Your Team Using G Suite

by Kayla Toh

Your business needs to be collaborative, manageable and efficient. Just like a G Suite business.

Since the initial release of Google Apps in 2006, which has since been rebranded to G Suite, there has been a noticeable global shift towards cloud-based environments. As of mid-2015 [1], 14% of G Suite organisations ran 100% of their IT in the cloud and Brightlemon is proud to say that they’re one of those organisations.

With the addition of other cloud-based apps, such as Assembla, Slack, and Trello, we use the variety of apps that G Suite has to offer, in order to help boost team productivity and communication.

These G Suite apps are split into four categories:

  • Communication
  • Store
  • Collaborate
  • Manage

G Suite Communication Apps

For G Suite Communication there is Gmail, Google Hangouts and Calendar. We tend to use all of these apps in our day-to-day lives, as it makes communication much easier and simpler.

All of these elements of G Suite Communication are connected. So, if you were to set up a meeting in the G Suite Calendar, you could easily assign other users for a Google Hangouts Conference call and this would then notify all the users via Gmail. By doing so, it helps to ensure that everyone is on task and less time is wasted on setting up meetings, whilst more time is spent on getting work done.

With some employees soon to be based around the world, this is a process that will help all team members to be on the same page, so that the 4000 miles between our employees in Missouri and London doesn’t create a problem.

G Suite Communication also allows us to provide support to our clients 24 hours a day, 365 days of the year.

G Suite Storage Apps

All of our company files are stored in Google Drive. With continuous backups running in the background of our PCs and Macs, there are no worries over lost data, as any updated documents on our desktops are automatically backed up on the cloud. A mishap with an old hard disk is no longer catastrophic, as we can have our developers back to work within the day.

We find that there’s less hassle when sharing documents, as G Suite allows us to use simple links and an email that will share our folders with other team members in seconds.

G Suite Collaboration Apps

We find that collaborating on the same document effectively improves our communication and productivity, and allows us to share skills and knowledge with one another. When a co-worker can track every change you’ve made in real time, productivity is higher.

The Collaboration apps in G Suite also allow us to easily access old versions of documents, as they are saved with every revision. This allows co-workers in another time-zone to catch up quickly.

G Suite Management Apps

With G Suite, it’s easier to add new employees at a drop of the hat. Admin allows you to set up their company email within seconds, along with all of the resources that they will require for their role.

Since our shift to G Suite, we have seen cohesion, flexibility, and efficiency within the team rise exponentially. We spend less time on maintenance, storage management, data recovery and upgrading software.

For larger and older organisations, there are many factors to consider, such as; old existing infrastructures, data migration, authentication and access, and most of all training. But for our team, it was relatively simple.

This is because the majority of our team had experience with G Suite beforehand, so we were able to adapt quickly to new changes to create a modern workplace. And we have been reaping the rewards ever since.

“I’ve noticed a dramatic change in the turnaround of work in comparison to my previous employment that didn’t use G Suite. I’ve gone from waiting days for feedback to having it within minutes, in a much more organised, convenient and memorable process.”

Kayla Toh


The Future of G-Suite

Following the undeniable shift to the cloud, many have predicted that by 2025, 72% of G Suite organisations will be 100% on the cloud [2]. Now, over 3 million businesses use G Suite, including large global organisations, such as  HP and Spotify. As it typically happens, the longer that businesses postpone the inevitable shift to Cloud, the more it’s going to cost them. We’re happy that we made the move early, doing so effectively and at a low cost.

As the popularity of Cloud begins to grow rapidly amongst businesses, it’s highly likely that schools, non-profits and Governments agencies will also catch onto the trend. G Suite apps will become commonly used tools within educational and Government institutions, following the recent release of the specialised G Suite packages; G Suite for Education and G Suite for Government.